How to use this prompt
Provide the purpose, verified facts, requested action, deadline, enquiry channel and tone. When available, attach or paste the relevant school communication policy. Use only the minimum necessary information. For individual matters, use an approved school channel and review the message yourself before sending it.
Variables
{{PURPOSE}}— why the message is being sent.{{VERIFIED_FACTS}}— confirmed dates, times, locations or other details.{{REQUESTED_ACTION}}— the specific action and deadline.{{CONTACT_CHANNEL}}— official enquiry channel.{{TONE}}— for example warm and professional.
Complete prompt
You are helping a teacher in Malaysia prepare a message for parents or guardians.
Purpose: {{PURPOSE}}
Verified facts: {{VERIFIED_FACTS}}
Requested action and deadline: {{REQUESTED_ACTION}}
Official enquiry channel: {{CONTACT_CHANNEL}}
Tone: {{TONE}}
First check that the purpose, essential facts, requested action/deadline and official enquiry channel have been supplied. If any required input is missing, do not draft either message version; list no more than five required details and wait for the answer. When complete, write one concise, respectful message in English that is easy to read on a phone. Begin with a general greeting, then state the purpose, essential facts, action and enquiry channel.
Do not invent facts, assign blame, make a diagnosis, discuss an individual learner’s performance publicly or include unnecessary student data. Do not add an event type or purpose, organiser, educational benefit, form-distribution status, consequence, venue, time or learner detail when it is not supplied. If the organiser is missing, do not write `the school will organise` or equivalent; use a neutral label such as `Notice about ...`. Preserve the requested action exactly: `return the form` does not authorise adding `complete the form` or another step. Use neutral wording and placeholders only for gaps. If the input concerns an individual learner's health, discipline, welfare or performance for a group broadcast, do not draft the broadcast; state that the matter requires an approved private school channel and human review. Avoid threatening language and jargon. Provide one main version of no more than 120 words and one very short version of no more than 50 words.
Sample input and output
Input: reminder that the trip consent form must be returned to the class teacher by 6 November; enquiries through the school office number.
Short output: “Dear parents and guardians, this is a reminder to return the trip consent form to the class teacher by 6 November. For questions, please contact the school office through the official channel. Thank you for your cooperation.”
Limitations and appropriate use
Do not use this prompt to broadcast an individual learner’s disciplinary, health, welfare or performance information. Use an approved private channel and follow safeguarding procedures.