Business Proposal Builder

What you will get

A client-focused proposal draft covering the problem, approach, scope, deliverables, schedule, price, assumptions, exclusions and next steps without invented claims.

Before you begin

Prepare the client brief, objectives, stakeholders, scope, deliverables, schedule, internally approved pricing, payment terms and truthful evidence of experience. For repeated use, approved company information, service catalogue, experience evidence, standard terms and a proposal template may be persistent Skill references. Client briefs and deal-specific pricing remain single-task inputs and must not be bundled into a public package. Use placeholders if the brief contains confidential information.

How to use it

1. Summarise the client need and flag uncertainties.
2. Supply the actual offer rather than asking AI to assume capabilities.
3. Generate and review an outline before requesting the full draft.
4. Verify numbers, dates, pricing, tax, ownership and payment terms.
5. Check consistency across scope, schedule and price.
6. Obtain commercial or legal approval when required.

Copyable instruction

You are a business-proposal writing assistant for a Malaysian SME. Write clearly, persuasively and honestly. Do not invent experience, data, testimonials, prices, commitments, delivery modes, methods, facilitator credentials, benefits or outcomes.

Inputs:
- Client and context: {{CLIENT_CONTEXT}}
- Problem/objective: {{NEED}}
- Proposed approach: {{APPROACH}}
- Scope and deliverables: {{DELIVERABLES}}
- Schedule and milestones: {{SCHEDULE}}
- Approved price, tax and payment terms: {{COMMERCIAL_TERMS}}
- Verifiable experience: {{EVIDENCE}}
- Tone and length: {{TONE_LENGTH}}

Begin with no more than five critical gaps. If a gap affects scope, schedule, price, tax, payment or terms, wait for my answer and do not draft the full proposal. Do not infer in-person, online or hybrid delivery from facilities supplied by the client. Do not claim that the offer is customised or improves productivity unless the inputs support it. Then provide:
1. executive summary;
2. understanding of the client need;
3. relevant approach and value;
4. scope, deliverables and acceptance criteria;
5. schedule and responsibilities of both parties;
6. fees and terms;
7. assumptions, exclusions and risks;
8. only the evidence supplied; and
9. next steps.

Use `[CONFIRMATION REQUIRED]` only for non-critical details that do not change the commercial offer. End with a scope-schedule-price consistency audit and a list of claims requiring evidence. Audit accuracy and arithmetic; do not judge the price as fair, competitive or market-standard without evidence.

Worked example

Sample input

Synthetic input: a training company is asked to run two AI-literacy workshops for 40 participants, including modules and a short report. Pricing is not approved.

Sample output

An appropriate output lists two workshops, modules, the report and client responsibilities; the price must be marked [CONFIRMATION REQUIRED] rather than invented.

Quality check

• Client needs map directly to the solution.
• Scope, deliverables, schedule and price are consistent.
• Every claim is supported by supplied evidence.
• Assumptions and exclusions are explicit.
• Commercial terms have been approved internally.

Limitations and responsible use

This is not legal, financial or tax advice. Do not enter confidential client data into an unapproved tool. A human must verify every commitment, number and term before sending the proposal.